PRIVACY POLICY

PURPOSE OF THIS PRIVACY POLICY  

Momentum Consulting Group ("Momentum", "we", "us", or "our") is committed to protecting your privacy.

This policy explains how we collect, use, disclose, and protect your personal information in accordance with the Privacy Act 2020 (NZ).

This policy applies to all interactions you have with us, including through our website, by email, phone, or in person. It supplements any other privacy notices we may give you and is not intended to override them.

CONTROLLER  

Momentum Consulting Group is the agency responsible for your personal information. We have appointed a Privacy Officer to oversee this policy and handle any concerns or requests.

CONTACT DETAILS  

If you have any questions about this privacy policy or our privacy practices, please contact our Privacy Officer in the following ways:

Full name of legal entity: Momentum Consulting Group

Email address: jobs@momentum.co.nz

Postal address: Level 8, 40 Mercer Street, Wellington, 6011

If you are not happy with how we are processing your personal data, please let us know by contacting us. We will review and investigate your complaint, and try to get back to you within a reasonable time frame.

If you're not satisfied with how we manage your personal information, you may contact the Office of the Privacy Commissioner: www.privacy.org.nz

CHANGES TO THE PRIVACY POLICY AND YOUR DUTY TO INFORM US OF CHANGES  

We regularly review and may update this Privacy Policy to reflect changes in law or our practices. Please check back periodically.

Last updated: July 2025

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

THIRD-PARTY LINKS  

Our website may include links to third-party websites (such as Karmly), plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share information about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

We collect personal information to provide recruitment and related services. The types of personal information we may collect include:

• Identity Data: Name, date of birth, gender, etc.
• Candidate Data: Employment history, education, criminal history, residency status, medical conditions, etc.
• Contact Data: Address, email, phone numbers
• Financial Data: IRD number, bank account, GST number, company details
• Transaction Data: Service usage and payment history
• Technical Data: IP address, browser type, device information, cookies
• Usage & Profile Data: Website interaction, preferences, interests
• Marketing & Communications Data: Preferences for receiving marketing materials

SPECIAL CATEGORY / SENSITIVE INFORMATION OPTIONS

We may collect sensitive information (e.g. health, ethnicity, criminal records) where necessary, and only with your express consent. You can withdraw this consent at any time.

If You Do Not Provide Personal Information

If you choose not to provide personal information where required, we may not be able to provide services to you.

• Directly from you: via forms, email, phone, job applications, feedback, and interviews
• Automatically: using cookies or analytics tools on our website
• Third Parties: such as referees, previous employers, or job platforms (e.g. Seek, LinkedIn) with your consent

We use your information only when permitted by law. Common reasons include:

• Performing a contract (e.g. recruitment placement)
• Where you have given consent
• Fulfilling a legal obligationFor our legitimate business interests (e.g. service improvement)

Marketing:

You may receive marketing communications from us if you have opted in. You can unsubscribe at any time via the link in the email or by contacting us.

Cookies:

We use cookies to enhance user experience, analyse site traffic and customise content.

Type of Cookie & Purpose:

Strictly Necessary (Required for website operation)

Performance (Analytics and traffic monitoring) 

Functionality (Remembering user preferences)

Targeting/Advertising - Display relevant content:

You can adjust your cookie preferences via your browser settings.

Automated Decision-Making / Matching Tools:

We may use automated systems to match candidates to roles. If such systems produce a decision that significantly affects you, you may request human review or object to the decision.

Change of Purpose:

We will only use your information for the purposes for which it was collected, unless we reasonably believe it is compatible with another purpose.

We may share your personal information with:

• Clients (with your consent)

• Third-party service providers

• Government agencies

• Referees and former employers

• Professional advisers

• Other companies in the Momentum Group

• Potential acquirers or merger partners

We ensure third parties follow appropriate security and legal standards when handling your data.

We may transfer your information outside of New Zealand. Where this occurs, we ensure appropriate protections are in place (e.g. to countries with adequate privacy laws or via contract).

We maintain physical, technical, and organisational safeguards to protect your information. In the event of a data breach, we will notify affected individuals and the Privacy Commissioner where required.

We retain personal information only as long as necessary for business, legal, or regulatory purposes. Retention timeframes depend on:

• Sensitivity of the data

• Legal obligations

• Risk of harm from misuse

Under the Privacy Act 2020, you may:

• Request access to your data
• Request correction
• Request deletion
• Object to processing
• Request restriction of use
• Request data portability (where applicable)
• Withdraw consent

You can exercise these rights by contacting our Privacy Officer.

We will aim to respond to your request within 20 working days.

By registering with Momentum Consulting Group, you:

• Confirm all information provided is accurate
• Consent to background checks (criminal, work history, education, identity, credit, references, work eligibility)
• Consent to contact by Momentum for future roles unless otherwise requested

We will retain your data for future recruitment opportunities unless instructed otherwise.

We apply robust governance controls to ensure your data is handled lawfully and securely:

• Annual privacy training for staff
• Regular audits and data integrity checks
• Internal privacy impact assessments (PIAs) for new systems
• Ongoing policy reviews and compliance assessments

If a privacy breach occurs that is likely to cause serious harm:

• We will notify affected individuals and the Privacy Commissioner as required by law
• We will investigate the breach and take steps to prevent recurrence
• We maintain a breach register for auditing purposes

For further questions, concerns, or to exercise your privacy rights, please contact: 

Privacy Officer

jobs@momentum.co.nz

Level 8, 40 Mercer Street, Wellington 6011

www.privacy.org.nz